Update on Legal Representatives

What are the requirements for updating Legal Representatives?

1. Legal Representative Update Request Form

  • Complete the following editable PDF form to submit the Request for Update of Legal Representatives.
Legal Representative Update Request Form

2. A certificate issued by the National Registry or a notary public confirming the entity’s legal status and legal identification number, which must have been issued within the last 15 calendar days.

3. Professional Information Sheet (for Representatives registered as Certified Professionals)

  • The form must be duly completed and signed, in the case of representatives who are also registered as unionized professionals.
Professional Information Sheet Form

Please note that:

  • The information must be complete, with no cross-outs or alterations.
  • The signatures on the form must be original and must be submitted duly authenticated by a notary public with the notary’s signature, seal, notarial security paper, and corresponding stamps, if the legal representative(s) and responsible professionals do not present themselves at the CFIA with a valid and intact identification card to complete the procedure and verify their signatures.
  • If authentication is carried out abroad, the form must be duly apostilled.
  • You can complete the process using a national digital signature that has been properly certified by the relevant institution; the digital certificate allows its owner to authenticate themselves and sign electronically. It is not a scanned signature.

How long does the process take?

The process takes 24 hours, provided that all required documents have been submitted in accordance with the regulations.

Please note that:

  • All required information and documentation must be submitted in full. If any of the specified requirements are not met correctly or do not comply with CFIA regulations, the application will not be processed and will have no legal effect.

Submission of Documents with Physical Signatures

Applications requiring a physical signature must be submitted to the Service Platform or Regional Office.

Submission of Documents with a Digital Signature

Sending documents with a digital signature

  • The application may be submitted electronically provided that the legal representative(s) and responsible professionals have a national digital signature duly certified by the relevant institution; the digital certificate allows its holder to authenticate themselves and sign electronically. It is not a scanned signature.
  • Each submission allows you to attach 5 files with a maximum size of 50 MB each.
  • If you need to send more than 5 files, you must create a zip file that does not contain any internal folders.
  • Do not change the preselection that indicates: Update of legal representatives for correct traceability of documentation.

For more information, please contact the Registrar's Office

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Email

dep.registro@cfia.cr

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Phone

Call Center: 2103-2290